MANAGEMENT
Re-examining Customer Service
Are your employees offering the best service possible? Try
these unconventional management strategies.
TOUGH TIMES REQUIRE new ideas. Today, all businesses, large and
small, are having a difficult time. New ways of doing business are
required to survive, let alone thrive. Clearly the key to success is
keeping customers. Why? Because without them you have no business.
Actually, this customer retention challenge couldn’t come along at a
better time. We have become woefully lax in taking care of our
customers. We have taken them for granted, and a correction has been
long overdue. These most important partners have come to be seen as
a nuisance, a necessary evil, interlopers who are preventing you
from getting on with more important things. I actually heard a
computer geek complain that technology would work just fine if there
were no people involved. You get the idea. Here are some more
examples of “customer disservice” I’ve run into recently:
The tough sell. A salesman in an upscale appliance
store actually cursed under his breath when I asked him for the
price of a certain fixture. Evidently he would have had to go look
it up, and he was on his way to lunch. He huffed off and never came
back.
Measure once, cut never. A painting contractor came to
my house to take measurements so he could make a proposal. After
spending 45 minutes with his tape measure, going from room to room,
he said that he’d get back to me in a few days with the cost. I
never heard from him again.
Web of lies. A customer service rep for a major
telephone company became frustrated with me because I could not
understand anything he said. After asking him several times to
repeat what he was saying, he told me I could get all the
information I needed from their website. Did I want the URL? When I
said yes, he asked me to wait while he looked it up. Two minutes
later, the line went dead.
The list could go on and on. Personally, I don’t blame any of these
perpetrators. The responsibility for poor customer service rests
squarely with managers. When they provide little or no training to
their people, when no accurate feedback from live customers is
offered and when front-line failures incur no penalties, it’s a
wonder that things aren’t even worse. Quick fixes, like providing
canned scripts for service personnel, don’t cut it either. Imagine
my surprise when I called the operator at a hotel recently and her
opening gambit was, “Mr. Dr. Thomas, how may I service you?”
Can anything be done to reverse this situation? Here are four
unconventional, even controversial, suggestions:
1. Give everyone who interfaces with customers a personality
test. It doesn’t have to be a full-blown psychological
assessment. Just find out whether or not they like people. If not,
stick them in a back room someplace where they can interface with a
computer all day long.
2. Choose staff to engage with customers based on the level of
their experience and the quality of customer feedback. Start
them off with pre-contact simulations. If they show a natural liking
for customers (and their personality test confirms this), graduate
them to limited phone interaction and a lot of mentoring. If all
continues to go well, elevate them to face-to-face contact and
provide continuous customer feedback to them about their
performance.
3. Reward salespeople not for how much they sell but for the
positive feedback you get about them from customers. Use this
customer feedback as the only source of rewards for your people. The
only thing that matters is whether or not your customers are happy
with your people. Their orders will take care of themselves.
4. If we’re willing to give rewards for doing a good job, we
ought to give some punishment for doing jobs poorly. This could
take the form of an assessment. For each instance of negative
feedback they receive from customers, they are dinged financially.
Should the pattern continue, they might even have to pay back some
of their salary. Hopefully things will turn around, and they’ll
start down a more positive path of good behavior, positive customer
feedback and financial rewards.
It has been said that people buy people, not products. I think this
is true. To date, all our focus has been on designing better
products, meeting quarterly profit projections and improving stock
prices. Real business value, however, resides in the eyes of the
beholder, who in this case happens to be our customer. If we don’t
improve our relations with customers during this tough time, they
will soon be gone and our business will migrate to someone else.
Dr. Tom McDonald, a Ph.D. in psychology, speaks on “People Skills”
needed for “Business Results.” Reach him in San Diego, CA, at (858)
523-0883, tom@drtommcdonald.com, or visit www.drtommcdonald.com.
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T R E N D S
The changing face of the U.S. consumer
Marketers are facing a new reality. The face of the American
consumer is changing dramatically, according to a new analysis of
U.S. Census data. Here are some of the most prominent trends along
with ideas for reaching these changing consumers:
1. Generation AARP: The average age for a U.S. head of
household is now 49.5 — just six months shy of getting a sign-up
pitch from AARP. The first boomers will turn 65 in less than three
years. More than 80% of the growth in the number of new households
in the next five years will be among those headed by people 55 and
older. And they are big spenders — the Bureau of Labor Statistics
reports that households led by people 55 to 64 increased their total
spending at almost twice the rate of all other households (60% vs.
32%) in the past five years.
Older consumers tend to be more risk-averse and less open to new
ideas. To reach them, don’t pander (“60 is the new 40”). Play up
messages suggesting advantages such as guarantees, safety and
experience.
2. Consumer chasm: The gulf is widening among consumers when
it comes to attitudes and behavior. The online- and wireless-centric
consumer lives in a different world from the older newspaper reader.
The college-educated consumer with a white-collar job in a wired
office has less in common and much less interaction with the
high-school-educated blue-collar worker than in the past. Consumers’
product preferences can vary as much as their political and social
views. Rethink strategies for target marketing. Put more emphasis on
ethnographic research into the cultures, beliefs and activities of
target consumer groups.
3. Regional disconnect: One nation, but hardly united or
homogeneous. The Northeast is older, largely white with fewer
children; the West is younger and more diverse. Two-thirds of recent
immigrants have settled in the South or West. For products aimed at
older consumers, consider looking north and east. If you want
younger consumers, pick your regions and then make sure the message
resonates with a multicultural audience.
4. Growing ethnic diversity of youth: The median age of U.S.
Hispanic women is about 28 — 14 years younger than the median age
for white, non-Hispanic women. Two in five consumers under 45 are
Hispanic, Black or Asian (vs. one in five for 65-plus). More than
half of household heads in California and Texas are Hispanic, Black,
Asian or multiracial. If you want to be the choice of a new
generation, embrace the cultures and voices of that generation.
5. Immigration imperative: In the past seven years, 40% of
U.S. population growth has come from immigration. States such as New
York, New Jersey, Michigan, Illinois and Connecticut would have seen
their work forces and populations shrink were it not for new
immigrants. Immigrants are a prime source of new consumers, so it
pays to learn more about their needs as consumers.
Source: Advertising Age, July 7, 2008
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N E W S
Categories help us make happier choices
Most of us have stood in a supermarket aisle, overwhelmed with the
array of choices. Making those choices is easier if the options are
categorized, according to new research conducted by Cassie Mogilner
(Stanford University), Tamar Rudnick and Sheena S. Iyengar (both of
Columbia University).
The study demonstrates a surprising phenomenon called the “mere
categorization effect,” where consumers are happier with their
choices if their options are categorized, even if the categories are
meaningless.
In one study, participants chose magazines from different displays,
some that were categorized and some that were not. Those who were
asked to choose a magazine they weren’t familiar with tended to be
more satisfied with their choices if they came from categorized
selections.
In another study, people at a food court were randomly selected to
choose coffee from several menus. The coffee options were either
categorized or uncategorized. “Consumers who chose a coffee flavor
from a menu divided into seemingly meaningless categories such as
categories A, B and C were just as happy as those who chose from
meaningful categories such as ‘Mild,’ ‘Dark Roast’ and ‘Nutty,’”
write the authors.
“Although it is assumed the size of a selection is more important to
the consumer than the number of categories, the findings of this
investigation reveal the opposite to be true,” write the authors.
“Categorization can benefit retailers by providing them with an
alternative to stocking additional volumes of goods.”
Source: Journal of Consumer Research, August 2008
Help employees give away bonuses
When companies hand out bonuses, one intention is to make the
rewarded workers happy. But new research at Harvard Business School
shows that how employees spend bonus money is what really affects
their happiness.
Researchers discovered that people get no meaningful boost in
happiness by spending money on things like new clothes, TVs and
iPods. They do tend to feel better, however, if they spend even a
small portion of a windfall on others for gifts or charitable
donations. But other aspects of the research show that most people
are unaware of the benefits of “prosocial spending” and believe that
spending on themselves is the path to happiness.
Managers should consider providing employees with opportunities to
help others with their bonus dollars. Companies might also want to
think about forgoing their large donations to charities in favor of
divvying up the money among employees and allowing them to choose
where to donate it.
Source: Harvard Business Review, July-August 2008
Online strategy a must for offline retailers
The Internet’s role is becoming integral for brick-and-mortar
retailers, even for in-store purchases, according to a recent
Nielsen Online survey. The survey found that of those who recently
made consumer electronics purchases in a store, 80% visited the
store’s website first. Moreover, 53% purchased from the retailer on
whose website they had spent the most time, Nielsen said.
Among consumer electronics purchasers, 58% indicated that if they
had only one channel in which to do product research prior to
purchase, they would choose the Internet, compared with only 25%
that would choose to be able to do research in a physical store.
Even in product categories that involve less research before
purchase, the Web plays an important part in the
information-gathering process. For example, some 44% of pet food
consumers went online to learn more about the product.
Source: MarketingVox.com, July 23, 2008
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T I P S
- Minutes count when responding to a lead from your website?
According to a recent study by MIT and Insidesales.com, a salesperson is
100 times more likely to reach a prospect immediately after getting an
online lead compared to waiting just 30 minutes later. Companies with
long lead times may not see the need for urgency in calling back
prospects who won’t buy for months. However, the study also found that,
regardless of lead times, swift handling vastly improves the odds of
making a sale. What’s more, managers who know how quickly their leads
are handled get far better results than those who don’t.
Source: The Marketing Report, 370 Technology Drive,
Malvern, PA 19355
- The Avis tagline “We Try Harder” might be more than just a
clever advertising slogan. Research at the University of
Southern California has proven that customers favor companies that
are seen to go the extra mile — even if they don’t personally
benefit from that effort. In fact, customers are willing to pay more
for a product, frequent one store rather than another and, in
general, have a more positive impression of a company that is
perceived to go the extra mile.
Source: www.marketingprofs.com
- Now may be a good time to shop around for telecom services.
Phone and cable firms are duking it out for small business customers
as markets for big businesses and consumers mature. Deals for small
firms will mix desk phone, Internet and mobile phone coverage with
tools such as email, Web hosting, document collaboration and more.
They’ll increase Internet speeds to the standards of bigger firms —
up to 30 times the rate of traditional T-1 lines — at a lower cost
per month.
Source: www.kiplinger.com
- The slumping economy may cause employees to request raises.
But what if you can’t afford it? Just saying “no” is unwise if you
want to hold on to employees. By being creative, you can give
employees something of value, even if it’s not a bigger paycheck.
Try saying “You deserve a raise, but I just can’t do it right now.
Tell me what else would work. What would make things better for
you?” Then brainstorm for several perks or benefits that would make
the employee feel better, such as a company cell phone, extra
vacation days, a later arrival or early departure on Fridays.
Source: www.USAToday.com
- Optimizing your website to attract local searchers really
isn’t that hard to do. First, use the names of cities and suburbs on
your pages and add your address. Offer fresh content by talking
about local and community events in your blog posts and titles. Link
out to local sites using town and neighborhood names in the anchor
text. Next, try to get incoming links from local business
directories, local school alumni directories, local strategic
partners and your blog network. Finally, use local words in your
title tags of pages, anchor text for internal and external links, H1
tags, bold and italics tags, URLs of page names, and alt and title
description of images. Make sure anything you do that highlights
content makes sense to eyeballs as well. Don’t overuse this
technique — use it just enough to help point to your site.
Source: www.ducttapemarketing.com
- When checking references on potential employees, are your
standard questions resulting in less-than-illuminating answers?
Sometimes unexpected questions can produce surprising insights. Try
these questions and see what kind of answers you get: Were you asked
to be a reference by (candidate name)? What did he learn during his
time with your company? If you could give him a single career
suggestion, what would it be? How did the candidate respond to your
management style? Would you rehire him?
Source: www.businesspundit.com
- A powerful sales technique is to mimic your prospect’s
mannerisms. How powerful? A study in France explored the effect of
mimicry between buyers and sellers. Based on student role-playing
experiments, 67% of sellers who mimicked their target secured a sale, as
opposed to 12.5% of those who did not. Another study at Duke University
asked students to discuss a new soft drink with sales reps. The reps
that were instructed to mimic the physical and verbal behavior of the
students they spoke to elicited more positive ratings of the drink, and
volunteers they mimicked consumed more of it during the chat. But be
warned, overt mimicry can backfire if detected. Be subtle, leave a delay
(about 2 to 4 seconds) and stop if you think you’ve been discovered.
Source: www.newscientist.com
- If you eat a frog first thing in the morning, the rest of
your day will be easy. This adage urges us to complete our most
important project or activity at the start of each day. Pick the
project that will yield the most benefit in reaching your goals or
is the item on which you keep procrastinating.
Source: www.productivitytoday.com
- Boost word-of-mouth marketing with these low-cost ideas:
1) If your product or service is a one-time or infrequent purchase,
consider creating an alumni club. Reward past customers with a gift
card when they send you a new client, and reward the new client with
a gift, too. 2) Give customers a referral form when they leave your
office. The time to tap into a customer’s personal network is
immediately after you’ve solved their problem. 3) Give referrals to
prospects who turn you down. Lawyers, accountants, insurance agents
and others sometimes meet with a prospect and the chemistry just
isn’t right. The smart thing to do is to refer that prospect to a
competitor, who may return the favor later.
Source: www.fuelnet.com
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